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Best Practices for Compiling Materials
In dossier:
- Teaching: be specific when listing graduate work: list role (chair of committee, member, etc.), date dissertation completed or expected date of completion, where graduate student was hired.
- Teaching load: if the teaching load is light for some semesters the department head should explain the reason for the light load in their letter.
- Research section should include all of the candidate’s research (previous institutions, etc.).
- Books reviews: information regarding the book review should be listed (location, published, etc) do not put actual book reviews in dossiers.
- Books listed in proof form or at any other stage of production should have a timeline (what state it was in when the reviewers saw it, when exactly is it to be published).
- External reviewers: when preparing the brief summary of the external referees, mention the press where each book you cite was published. Social sciences give the citation count for each of your candidates.
- Service: some service activities are immediately obvious to be more demanding than others (ex: Associate Head); while serving on a committee that maybe only meets once or twice a year (some readers of the dossier may not know how often the committee meets) need some type of indication of demands: “heavy,” “moderate, or “light.”
- External referees should not be mentioned by name in letters of evaluation, nor descriptors about the external evaluators such as distinguished or title status, institutional affiliation, etc. This can lead to an assumption on the identity of an external evaluator, which is inappropriate.
- Provide explanations for entries in dossiers that are unusual for your discipline so that uninformed individuals will understand entries.
- Letters of evaluation and recommendation should be addressed to the Dean.
Supplementary materials:
- Copy of materials that were sent to external reviewers, relevant articles, forthcoming articles and/or books
- Copies of book reviews should be included with publications; not as part of the dossier.