College of the Liberal Arts

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Statement of Policy The University’s ability to achieve its mission depends upon the quality and integrity of the intellectual work performed by all of its faculty and students. All members of the University at all times must take full responsibility for the integrity and basic honesty of the expression and communication of their thoughts.

Accordingly, individual faculty and students are never permitted to take credit for or represent as one’s own work anything that in fact is the work of other persons, whether classmates, published authors, or anonymous contributors on the internet. Academic dishonesty encompasses a wide range of activities, whether intentional or unintentional, that include, but are not limited to: all forms of fraud, plagiarism, and any failure to cite explicitly all materials and sources used in one’s work. Similarly, individual faculty and students are never permitted to pursue work by any means that unfairly disadvantage others. This prohibits activities that include, but are not limited to cheating, lying and deception, and directly harming the work of others.

The College of the Liberal Arts vigorously seeks to achieve compliance with its policy on academic integrity. The College does not tolerate violations of that policy, and, toward that end, the College supports appropriate sanctions consistent with University guidelines and with state and federal law. For students, these sanctions include, but are not limited to, failure in a course, removal from the degree program, failure in a course with an explanation in the permanent transcript of the cause for failure, suspension, and expulsion.

The College Academic Integrity Committee will review and settle all contested cases of academic integrity infractions in which academic sanctions are applied, and will be the final level of review for charges of academic dishonesty.

Committee Membership The College Academic Integrity Committee consists of six members: three tenure-track faculty members, one of whom will serve as chair, one administrator, one graduate student, and one undergraduate student. In addition, the College’s Academic Integrity Coordinator assists and supports the Committee and serves as the liaison to the Office of Judicial Affairs.

The Charge and Sanction In all cases, the charge and request for sanction(s) originates with the instructor. Before proposing a sanction the instructor should read the University's Sanctioning Guidlines and contact the College Coordinator with any questions. The instructor may withdraw the charge(s) of academic dishonesty any time prior to the Committee’s decision. Sanctions can take the form of academic and disciplinary sanctions or only academic sanctions.

In the case of a recommendation of academic and disciplinary sanction(s), after an administrative review the College Academic Integrity Committee may refer the case to the Judicial Affairs Office. If the Committee concludes that there are possible grounds for disciplinary sanctions, then the Judicial Affairs Office hears the case and makes a decision regarding both the academic and disciplinary sanction(s). If the Committee concludes that there are no grounds for a disciplinary sanction, then it will review the case with regard to the academic sanction(s).

In the case of a recommendation of an academic sanction only, the Committee reviews the case only when the student contests the charge(s). If other incidents of academic dishonesty appear on the student’s record, the Committee may send the case to the Judicial Affairs Office for further consideration.

Notification When an instructor suspects academic dishonesty, s/he will notify the student of the specific alleged infraction(s) (place, time, and manner) as soon as practicable. A drop from the course or withdrawal from the University after this point may be reversed. The instructor should discuss the situation with the student, inform the student of the academic and/or disciplinary sanction(s) (ranging from a warning to removal from the program), give the student an opportunity to respond, and, if the instructor still wishes to proceed with the charge(s), present the student with an Academic Integrity Form.

After receiving the Form the student will have three days to respond. The student may choose to accept the charge(s) and/or assigned sanction(s), or contest the charge(s) and request that the Committee review the case. Both student and instructor will sign the Academic Integrity Form and forward it to the College’s Academic Integrity Coordinator. The student’s failure to respond or refusal to sign and return the form will be interpreted as acceptance of the charge(s) and sanction(s).

If the student does not contest the charge(s), no review will be initiated, the academic sanction will be applied, and the case will be reported to the Office of Judicial Affairs. If the student contests the charge(s), the Coordinator will forward copies of the signed form to the instructor, the student, and the College Academic Integrity Committee’s members.

In the event that the student cannot be reached, the Coordinator will send a registered letter and an Academic Integrity Form to the student’s permanent home address. The letter will state the specific charge(s), the sanction(s), and the date (deadline) for the student’s reply.

The Review/Hearing The minimum number of Committee members to hear a case is four (2 faculty, 1 student, 1 administrator).

The Committee will normally conduct a review of the paper records. A hearing will be required when there may be a significant educational loss resulting from the sanction (i.e., removal from the degree program, delayed graduation, loss of good standing with the University). If a Committee member is the instructor presenting the charge, s/he will not serve on the review/hearing Committee.

The review or hearing will occur as soon as practicable, but no sooner than ten business days after mailing the documents to the student and no later than five weeks after submission of the signed integrity form. Both the instructor and the student will forward to the Coordinator all relevant documentation and evidence to be used in the review.

The Coordinator contacts the Office of Judicial Affairs to determine whether any other violations have been recorded that might indicate that the case should be referred to the Office of Judicial Affairs for a disciplinary sanction as well as academic sanctions, thus precluding a College review/hearing.

If the case does not go to OJA, the Coordinator will distribute copies of the full documentation to the instructor, the student, and members of the Committee. All parties should receive the documentation no later than five business days prior to the hearing or paper review.

The Committee chair directs the review or hearing, rules on procedures, and ensures that questioning is fair, evidence is relevant, standards are enforced, and confidentiality is maintained. The Committee chair will maintain order and reasonable time limits.

At a hearing, the student will be allowed to present relevant evidence. The instructor will articulate his/her accusations and the rationale(s) for the assigned sanction. The committee may question both parties and witnesses. Both the student and faculty member may question witnesses and comment on the evidence. To assure confidentiality, any and all witnesses will be present at the hearing only during the time they are questioned. The Committee will make a recording or transcript of the hearing.

Following the hearing, the Committee will examine all evidence/testimony and decide by majority vote whether the student is in violation of the University’s policy. The standard of proof employed is “clear and convincing evidence” to the Committee. The instructor bears the burden of proof. The chair will prepare a brief summary of the Committee’s decision accompanied by the documentation. The College Coordinator will send the report to the student, the instructor, and the Office of Judicial Affairs in a timely manner.

Student Rights: The student has the right to:

• attend a hearing, in those cases in which the Committee determines that a hearing is required
• present evidence
• be accompanied by an adviser, either University personnel or a currently enrolled student
• have adequate time to prepare for a hearing
• question witnesses and evidence at a hearing
• withdraw the appeal at any time prior to the College Committee’s decision

Neither parents nor attorneys may attend the hearing.

The XF Sanction An "XF" grade is a formal University disciplinary sanction. XF sanctions are awarded only with the concurrence of the instructor, the College Academic Integrity Committee, and Judicial Affairs. Reliance on the XF should be a rare occurrence and reserved for the most serious breaches of academic integrity.

In any instance in which the instructor believes an XF sanction is warranted (whether or not the student has admitted responsibility) the case is forwarded to the College Academic Integrity Committee for review and then to the Office of Judicial Affairs for appropriate fact finding and judgment. An XF sanction may be expunged from the student’s record at the time of graduation in accordance with University policy and the Federal Educational Rights and Privacy Act (FERPA).

Reporting and Record Keeping The Coordinator will report to the Office of Judicial Affairs all cases in which the student accepted responsibility for the charge(s)-including cases in which the student does not sign the Academic Integrity form-or in which the student was found to be responsible through the review/hearing process. Copies of evidence and documentation will be collected and deposited in the College Coordinator’s office to ensure confidentiality. Following final disposition of a case, the Committee will retain only general data at the college level to help assess timeliness, consistency, rate of offenses, etc.